SUBCONTRACTS - REQUIREMENTS

If subcontractors or consultants will be used in completing the scope of work, the following information must be furnished to prepare the agreement:

Subcontract

1. Organization name, address and type (corporation, foundation, etc.)
2. Name, address, telephone, fax and e-mail of the business official
3. Subcontractor's Principal Investigator
4. Names of any personnel considered to be of primary importance in the completion of the work:
5. A clear and detailed statement of the work to be performed, including
   
   a. Personnel requirements
   b. Time schedule
   c. Specific technical guidelines
   d. Descriptions and due dates for reports and/or deliverables
   
   
6. Sole source justification, or evidence of competitive bids
7. Itemized budget with back-up
8. Beginning and ending dates of the work
9. Current indirect cost negotiation agreement (if indirect cost is budgeted)
10. Current travel policy (if travel is budgeted)
11. Subcontractor identification of any known officer who is an employee of Prairie View A & M University or any other member of The Texas A&M University System (or subcontractor statement that no known officer is an employee of TAMUS)
12. Subcontractor IRS taxpayer identification number (Not required for non-U.S. organizations)
13. Compliance forms (animals, humans, DNA, hazardous materials, etc.), if required.
    
    

Consultant

1. Name, address, telephone, fax and e-mail
2. Social security number
3. A clear and detailed statement of the work to be performed including:

   a. Time schedule
   b. Specific technical guidelines
   c. Descriptions and due dates for reports and/or deliverables

4. Sole source justification or evidence of competitive bids
5. Completed Employee/Independent Contractor Classification Checklist form
6. Itemized budget of all costs for which the consultant may be reimbursed
7. Justification for the rate charged by the consultant for professional services
8. Beginning and ending dates of the agreement
9. Vita and/or qualifications of consultant
   

All consultants must meet the qualifications as defined in Prairie View's Administrative Procedures.http://www.pvamu.edu/pages/1372.asp